How to Use Freshbooks for Business Accounting | Freshbooks Tutorial

Introduction

Are you new to FreshBooks and want to learn how to use it for your business accounting? In this tutorial, we’ll guide you through the steps to get started with FreshBooks for your business.

Using FreshBooks for Beginners

• Visit freshbooks.com and sign up for their free 14-day trial to get started with using FreshBooks for your business.

• After signing up, you’ll be asked to provide information about your business, such as the nature of your business, how you would describe it, and how you currently build your customer base.

• You can select the category that best fits your business, describe its status (e.g., new or established), and indicate the tools you use to build your customer base.

• Finally, you’ll need to select your currency and provide an estimate of your business’s revenue.

Completing Company Details and Adding Clients

• After entering personal details, such as name, phone number, address, company name, etc., the next step involves specifying the number of team members and inviting them if necessary.

• The dashboard provides an overview of the website layout and allows users to set up company details, add clients, items, and services, and send invoices.

• Adding a client involves entering their first name, email address, phone numbers, and business phone number if applicable. There’s also an option to import a list of clients from a file.

• Once the client details are entered, users can proceed to add items and services and then send an invoice.

• The interface allows for a smooth and seamless process of setting up company details and managing clients, making it convenient for users to navigate and utilize the platform.

Creating Items and Services in Your Dashboard

• To create a new item or service in your dashboard, start by clicking on ‘Add Items and Services.‘

• When creating an item, you can enter the name, description, price, and choose to track inventory. After filling out the details, click ‘Save’ to add the item.

• For example, if you’re adding a book, you can input its name, description, price, and track inventory if needed. Then, simply save the details.

• Creating a service follows a similar process. You can enter the name, description, and fee for the service, such as ‘consultant.‘

• By following these steps, you can efficiently add new items and services to your dashboard for your business.

Creating and Customizing Invoices

• To create a service in the invoicing system, you need to add a description of the consultant and enter the price of the service, for example, $10,000.

• After entering the price, you select the option for billable service and save the details.

• Once the service is created, the next step is to create an invoice by clicking on the dashboard and selecting ‘send an invoice.‘

• If you prefer to send a test invoice, there’s an option for that as well, which will automatically send a pre-made invoice to the client.

• The invoice can be customized in terms of theme, color, and font. There are three different types of invoices available - simple, modern, and classic. You can also choose the color theme and font style according to your preference.

• After customizing the invoice, the next step is to add the client details, invoice number, date of issue, and due date.

Creating an Invoice with Freshbooks

• To create an invoice using Freshbooks, you can specify the due date as seven days after the invoice issuance.

• You have the option to add a reference number, and it’s okay if you don’t have one.

• Adding items or services to the invoice is simple, just click on ‘add a line’ in the description and select the requested item or service.

• Discounts can be added, and there’s also the option to request a payment or set up a payment schedule.

• You can include notes and terms to communicate your conditions to the client.

Conclusion

Now that you’ve gone through this tutorial, you have the knowledge to effectively use FreshBooks for your business accounting needs. Sign up for the free trial and start streamlining your invoicing and accounting processes today!

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